Jerry Seinfeld and PowerPoint

There was a great New York Times piece on Jerry Seinfeld last month.  You should read it.  Here are some of his musings:

I had a joke: “Marriage is a bit of a chess game, except the board is made of flowing water and the pieces are made of smoke.” This is a good joke, I love it, I’ve spent years on it.  There’s a little hitch: “The board is made of flowing water.”  I’d always lose the audience there. “Flowing water?  What does he mean?”  And repeating “made of” was hurting things.  So how can I say “the board is made of flowing water” without saying “made of”? …

The breakthrough was doing this (Seinfeld traced a square in the air with his fingers, drawing the board).  Now I can just say, “The board is flowing water,” and do this, and they get it.  A board that was made of flowing water was too much data.  Here, I’m doing some of the work for you.

So what does Jerry Seinfeld have to do with PowerPoint?

He used a visual to convey meaning.  He shortened his spoken line, making it more powerful and easier on the audience.  And he let his visual do some of the work.

Properly used, PowerPoint can convey meaning.  It can shorten your spoken words, making them more powerful and easy on your audience.  And you can let your slides do some of the work.

Notice that Jerry didn’t put his spoken line into his visual.  That would be redundant.  And it would confuse his audience trying to comprehend spoken words and reading simultaneously.  Nor should your spoken words be in your slides.

A picture says a thousand words.  Don’t make your audience read them.

PowerPoint Presenter View

Happy New Year!  My new year’s resolution?  Blog more!

When you give your next PowerPoint presentation, how would you like to have your slide notes on your laptop screen in front of you, while your audience sees just your slides?  How would you like to like to see the next slide or two ahead of time?

You can do that with Presenter View.  On the ribbon (PowerPoint 2007 or later), click on the Slide Show tab, then check the box for Use Presenter View.

Note that your computer must be connected to a projector, or a second monitor, for this to work.

Now, when in Slide Show mode, you’ll be armed with your own special view, showing your notes, and upcoming slides, as well as the slide that the audience is currently seeing.

A word or warning here.  If you work with large dual monitors at your desk, those screens typically have more real estate than your average laptop.  When you step up to the lectern to give your talk, PowerPoint shrinks all of the above panels down, but leaves the font size of your notes the same.  If your notes are lengthy, they will spill off the bottom.  Oh, you’ll get a scroll bar in the notes panel, but scrolling is a little awkward while you’re talking, especially using the laptop’s touch pad because you likely won’t have a mouse up there.

How do I know this?  Uh, … been there, did that.

You can check to see if your notes will fit by undocking your laptop and connecting just one of your dual monitors directly to the laptop.  There’s no harm in duplicating the slide and putting half of your notes on one slide and the other half on the other.  Just don’t use any fancy transitions between those slides or your audience will wise up to you.

Another warning.  Always bring printed copies of your notes as a back-up.  At larger events, instead of a laptop on a lectern, your “speaker’s display” may be a large flat panel on the floor between the stage and the first row.  Sometimes these won’t work with presenter view because they are a secondary display, and the primary computer is up in the A/V technician’s booth.  Also, some conference rooms won’t have a “speaker’s computer”, but a desktop PC in a closet, and the only display is the projector – you may not have a laptop on front of you.

TEDxYouth@Seattle

In June of 2012, my wife and I had the wonderful opportunity to coach speakers for TEDxYouth@Seattle.

We all know TED.  A TEDx event is licensed by TED, but is “fully planned and coordinated independently, on a community-by-community basis”.

TEDxYouth@Seattle speakers were all current or recently graduated university students.  These kids are already gifted, and by no means did we fully make them what they are, but it was a special joy to work with them for that little extra polish.  Yes, we’re in that picture, but you’ll have to guess where.  Here are a few talks that make me proud.

Sydney Gordon, a Biochemistry undergraduate, explains how technologies involving large communities can be used to solve scientific problems:

Houston Kraft illustrates how even small actions can be transformed into agents of social change, and yes, I danced:

Umaimah Mendhro, who grew up in Akri, Pakistan, describes how small acts can bring large changes to our local and global communities:

Thank you Kimberly, Michael, and Jessica for a very rewarding opportunity.  And I’ll see you at TEDxRainier:

 

Audacity

We recently talked about microphones, and my Samson C03U, to capture the sound of your voice.  But what do you do with it?

More applications, particularly in elearning, have the ability to record your narration directly into your project.  But the ability to edit that audio is often limited.  I believe it is better to record into a separate sound recording and editing tool.  Then you can clean it up before importing to your primary application and syncing with your visuals.

Audacity is a free, open-source software product that runs on both Windows and Mac operating systems.  It can output to several formats, including WAV and MP3.  Did I mention that it’s free?

You know that background hiss that’s always in your audio?  Audacity can remove it.  Simply select an otherwise silent portion of the audio (where you’re not speaking), go to the noise removal tool to get a noise profile of that sound, then select the entire audio track, go back to the noise removal tool, and click OK.

Hate those breaths, mouth clicks, even chair squeaks?  You can silence them, just so long as they are not during your actual speaking.  And if they are, you can always re-record that section, silence the original section and render the two tracks together.

You know how sometimes your voice is too loud in some places and too soft in others?  Use the compressor tools to balance that out.

How about layering in some music, or inserting a sound effect?  You can do that in a new track, then sync that track with our narration track.

Want to sound like a chipmunk?  Well, you get the idea.  And we’re just scratching the surface.

Oh, did I tell you that Audacity is free?

 

Mic Check

Since I was just using mine, I thought I’d talk a little about microphones.  If you’ve used a combination headphone/microphone that plugs into those jacks on you computer, you probably know that it gets the job done, but it’s nothing to write home about.  For serious recording of eLearning narration, web video, voice-over, podcasting, you’ll want something with a little more character.

Dynamic versus Condenser

Most everyday microphones are dynamic microphones.  They’re relatively inexpensive and durable, and they don’t need a source of power.  They operate sort of like a speaker in reverse, with sound waves hitting a diaphragm, moving an induction coil within a magnetic field, producing a varying electrical signal.  Dynamic microphones have limited frequency ranges and the sound they pick up falls off dramatically with increasing distance between the sound source and the mic.  However, this makes them good for on-stage live performance or karaoke, though you have to be careful to maintain a constant distance from the mic.

Condenser microphones use two electrically charged capacitor (used to be called condenser) plates, one of which is the diaphragm.  Sound waves hitting the diaphragm result in changes of distance between the capacitor plates.  Condenser microphones have greater frequency ranges, capturing more depth of the sound.  They are not so sensitive to increasing distances between the sound source and the mic, so maintaining a precise distance from the mic is less important.  However, they will pick up more room noise, including the echo of your voice bouncing off the walls.  They are more expensive than a dynamic microphone, require a source of electrical power to keep the capacitor plates charged when in use, and can be easily damaged by bumping them around.

Dynamic mics are generally omnidirectional (see Pick-up Pattern, next section), and one commonly speaks or sings into the “top” of the microphone, as if aiming it at their mouth, as Robin Williams is doing below.  However, with most, but not all, condenser mics, one should speak into the side of the mic, with it seemingly pointing away from their mouth, as David Letterman is doing.

 

In a controlled environment, and you need to consider controlling the acoustics of the room, such as for eLearning narration or voice-over, I recommend a condenser microphone.

Pick-up Pattern

An omnidirectional microphone theoretically picks up sound equally from all directions.  The body of the mic, what you hold in a hand-held situation, actually blocks sound from below, but it is basically equal in sensitivity from all sides and from above.  This is probably fine for people inexperienced with microphones, and for dynamic microphones which are less sensitive at greater distances.

A cardioid microphone has more sensitivity from one direction.  This can help to reduce room noise and echo, though no eliminate it.

Some cardioid mics can pick up sound from two directions, either at the same level or at varying levels.  These are called bi-directional or figure-eight microphones, and might lend themselves to an interview situation with two people.

Analog versus USB

It used to be that all professional microphones were analog, meaning the electrical signal that left the mic was analog.  These required an analog to digital converter between the mic and the computer, which would also supply power to a condenser mic.  Relatively new, and fast gaining in both quality and popularity, are USB mics that plug directly into a computer’s USB port.  These typically have the driver software inside that installs on the computer the first time it is plugged in, and condenser mics can get the electrical power they need right through the USB port.

Samson C03U

For most of my work, I use a Samson C03U Multi-Pattern USB Studio Condenser Microphone.  I guess the “C” is for condenser, the “3″ is for multi-pattern (switchable from omnidirectional to cardioid to figure-eight), and the “U” is for USB.  Does anyone know what the “0″ is for?

It’s a great microphone, heavy for its size, but its not intended to be hand-held.  It comes with a little (too little, I feel) desk stand, but I use a floor stand with a boom that reaches over my desk.  This helps to reduce any vibrations of my desk I might accidentally cause.

It also comes with it’s own sound recording and editing software, but I far prefer to use Audacity (watch for this in a future blog post).

Shop around.  I found mine for about $100.

I did have a little trouble getting the driver to install when I first plugged it in.  It was taking an inordinate amount of time, and I was impatient and didn’t wait long enough.  I unplugged it before it was done.  Then when I plugged it back in, since the computer’s registry keys had already been changed, the computer thought the driver was already installed and refused to complete the installation.  It’s a scary thing to have to monkey with your computer’s registry keys, but I had to reset them.  If it happens to you, try working with Samson tech support.  Better, when you first plug it in, go have a cup of coffee and let it do its thing.

There are plenty of other condenser mics in the same price range.  But I am very happy with my Samson.

Robin Williams and David Letterman images in Public Domain.  Pick-up pattern graphics by Galak76.  Samson C03U image by Samson.

 

Your Laptop or Mine?

You’re giving a talk to your industry trade group.  An audience of 350 people.  That should look good on your résumé.  You polished up your slide deck and sent it off to the event organizers.  Don’t forget to practice!

On the big day, in the middle of your talk, you notice that the fonts are all wrong.  Sometimes your text even disappears off the edge of the slide.  And that video you embedded doesn’t play.  Major embarrassment! Career in jeopardy!

So what happened?  You may have fonts installed on your laptop – the one on which you created the presentation – that are not on the event organizer’s laptop.  Or you may have a plug-in for playing that video that the event organizer does not have.  Or you may be linking to a video on a different computer that you are unable to link to at the event (there’s not always an available internet connection).

Sometimes it can be a simple as you having PowerPoint version 2010 and the event organizer has only 2007.  Or 2005!  How primitive is that?  I’ve actually inquired to an organizer what version of PowerPoint will be on the presenting laptop, and they say, “What does it matter?  PowerPoint is PowerPoint.”  Wrong!

Here are some suggestions to avoid these nightmare scenarios:

  • Insist on using your own laptop.  This is usually possible when you are the only presenter.
  • If you can’t use your own laptop, for example, at a multi-day conference with numerous presenters, arrange to meet ahead of time with the organizer, or better, if they have one, an engineer, for a trial run.
  • Stick with standard fonts.  Or if you simply must have that special font, save it as a picture and insert that into the slide instead.
  • Create duplicates of the risky slides, one with the video, one with just a still shot.  Then, in the trial run, if the video doesn’t work, remove that slide.  Or if the video does work (sweet!), remove the one with the still shot.
  • Just in case your own laptop fails, always bring an additional copy of your presentation on a thumb drive.

And, never, ever forget Murphy’s Law.

Bleeding Images

No, we’re not talking about the graphic result of a violent action.  Bleeding is a term in printing where an image overlaps the edge of the paper so there is no unprinted margin.

Often it is easy to simply paste an image onto your PowerPoint or Keynote slide with some text above or below it.

A far more effective way to present this would be to bleed the image beyond the edge of the slide.  Below, notice that the image is much larger than the slide, actually spilling off of the slide on the top, right and bottom.  With the image now completely filling the slide, the text is on top of the image in a contrasting color.

You may not always be able to simply enlarge a small image to fill the slide – it may become to pixelated and blurry.  You will have to use an image with a suitably high resolution.  Or another trick might be to stretch the image.

There are a couple of other concepts worth noting.  The subject should not necessarily be centered in the image.  Imagine the image divided into thirds, left to right and top to bottom.  The rule of thirds positions the subject in the left or right third, and/or in the top or bottom third.  This is an important concept even without the text, but here it provides us room for our text, and notice that the text is also in the top third of the image.

Another concept is the color of the text.  It would have been easy just to make it white.  But it is actually a light blue, mirroring the blue in the subject, the Earth.

Image is the Earth rising over the surface of the Moon as seen from Apollo 8 on December 24, 1968, and is in Public Domain courtesy of NASA.